Cash drawer and cash movements

Anything that adds or removes cash from the drawer outside of a normal sale or refund should be logged as a cash movement. This keeps the expected cash total accurate and avoids unexplained shortages at the end of the shift.

Typical reasons for a cash movement:

• Cash-in (deposit) — manager tops up the float with change from the bank.
• Cash-out (withdrawal) — cash is taken out for a safe drop, petty cash purchase, or end-of-day banking.
• Tip-out — cash paid out to staff.

Adding a cash movement

1. Go to POS → Cash drawer.

2. Find the open shift you want to attach the movement to. 3. Click Cash in or Cash out. 4. Enter:

- **Amount** — always a positive number; the direction is set by the button you clicked.
- **Reason** — short note (*Bank deposit*, *Lunch petty cash*, *Tip-out for Sara*…).
- Optional **reference** (receipt number, envelope ID).

5. Save. The movement is added to the shift and the expected cash total updates immediately.

Viewing movements

The cash drawer view lists every movement for the open shift, plus a running balance. Closed shifts show the same view in read-only mode — handy for audit.

Effect on the Z-report

When you close the shift, all cash movements are included in the Expected cash calculation:

opening float + cash sales − cash refunds + cash-in − cash-out = expected

If the counted cash doesn’t match the expected amount, the difference is recorded with a note on the shift.